How it works

Brokik guides you through your rental

You don't have to know how renting works — Brokik suggests every next step, keeps an eye on the deadlines and issues the documents for you.

No credit card. First property free forever.

You have a tenant

Process map

Add the property, pick a billing model and invite the tenant — Brokik guides you with a checklist.

Add the property in a 4-step wizard
3 billing models to choose from“Fixed Price Only”, “I will report the meter states” or “Tenant will report the meter states”
Utilities of your choice — fixed fee or usage-basedCold and hot water, electricity, gas, heating, garbage, internet, sewage disposal, administrative rent
Payment day, payment terms and meter reading dayPayment terms from 1 to 90 days
Currency: PLN, EUR, USD or GBP
Invite the tenant by email, link or QR code
A candidate with up to 4 peopleCo-tenants — you mark who signs the agreement
Private or business accountIt decides the document: a rental summary or a VAT invoice
An onboarding checklist guides you step by step

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Rental agreement

Process map

Build the agreement from a ready template or upload your own — the annexes generate themselves.

Brokik template or your own PDF9 clauses and 4 annexes — or your own file up to 10 MB
Payment schedule generated automaticallyAnnex 1 of the agreement, editable at any time
Utility rates and providersAnnex 2 of the agreement
Parties and the rented propertyPersonal ID and identity document, address, floor area, rooms
Rent, deposit and end date written into the agreement
Extension annexOnce signed, it moves the end date by itself
AutosavePDF preview before sending and reverting a draft to editing

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Online signing

Process map

Everyone signs remotely — you watch the progress live.

A unique link and a 6-digit code by emailSeparately for every signer
Signing progress in real timeWaiting → code sent → verified → signed
Resend the links with one click
The signed PDF lands in your documents
A complete signing event logWho, when and from where

Some agreement types, like the Polish occasional lease, require written form to be valid — sign those by hand or with a qualified electronic signature.

Handover protocol

Process map

Record the state of the property at move-in and move-out — with photos and a signature.

Move-in (check-in) and move-out (check-out)
Meter readings, keys and installationsKeys with the number of sets
Rooms and equipment with descriptions and photos
Import readings from the previous protocol
Duplicate protocols
Online signature or an uploaded signed scan

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Rent and settlements

Process map

The monthly statement issues itself, and Brokik reminds the tenant to pay until it is settled.

An automatic document every monthAn invoice on a business account, a rental summary on a private one
Line items follow your billing modelFixed fees and/or metered usage plus the owner's fee
Bank account number on the document, PDF to download
Email to the tenant and a copy to you
Payment reminders daily at 5 p.m.Until the payment is marked
“Mark as paid”You in the app, the tenant via a quick link from the email — cash, transfer, from deposit or other, with a date and a proof link
Arrears clearly markedDeductible from the deposit — they flow into the final settlement
Forecast of the next statementIncluding one-off costs
The final month settled without rentAt the end of the tenancy

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Meters

Process map

You never have to remember the readings — Brokik asks for them itself.

Brokik asks for the reading by itselfOn the agreed day of the month
A variant for every billing modelYou report, the tenant reports, or no readings with a fixed price
Approve or reject the tenant's readingsAuto-acceptance available
Usage difference shown at approval
Reading history per meterIncluding meter resets and their history
The previous value carries over by itself
The statement creates itselfOnce all readings are in

Communication, documents and history

Process map

Everything that happens in the tenancy stays in one place.

1:1 chat with the tenant on every propertyWith email notifications
Activity feedDozens of event types — every important action leaves a trace
All documents in one placeAgreements, annexes, protocols, energy certificates
A separate signing event log for every document
Upcoming events on the dashboardAgreement end, rent due date, key handover, inspections, insurance, energy certificate

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End of tenancy

Process map

Termination, move-out and the deposit settlement — Brokik walks you to the very end.

Register the termination with an end dateBy the landlord, the tenant or mutual agreement
A day countdown and statuses that change on their ownTerminated → final month → awaiting handover → ended
Cancel the termination or change the end date
Option to cover the final month with the deposit
A move-out (check-out) protocol
Final settlement with a running balanceDeposit minus arrears, damages and refunds
A final demand for paymentWith a 14-day deadline
Close and reopen the settlementWithin a 30-day window
Deposit refund on record
Immediate termination for emergenciesTenant disappearance, eviction and more — with a preview of the consequences
Financial closure mutes the reminders

…and the next tenant

Process map

Prepare the next tenant in parallel, before the current tenancy ends.

A candidate before the current tenant moves outOne view: outgoing, current and new
Preview the impact of the changeInvoices, statements, protocols and the deposit
Agreement and signing for the new tenant alongside the ending one
Import the predecessor's check-out readings into the new handover
Activating the candidate creates their tenant account
The new deposit is registered separately
Ended tenancies in the archiveWith complete documentation

All year round

Between the stages, Brokik keeps working in the background.

PIT-28 calculated automaticallyReady on 20 January: income, the lump-sum tax calculated at 8.5% and 12.5% above the threshold, monthly advances with due dates and a per-property breakdown — a PDF for your accountant.

Tenant and landlord ratingsAfter 12 months of tenancy you rate each other, and you can share a public rating profile.

Account-wide activity feedEvents from all your tenancies in one chronological view.

Property dashboardProperty statuses — vacant or rented — and upcoming events in one view.

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