For property managers

Utility advance payments: settle overpayments and underpayments without spreadsheets

Your tenants pay fixed monthly advances for water, electricity, gas and heating. At the end of the period, Brokik compares the advances with actual meter-based consumption and shows the overpayment or underpayment for each apartment separately.

You can create a manager account without a VAT ID.

Does the end of the year look like this?

Settling advances in spreadsheets works with five apartments. With fifty, it turns into weeks of tedious work.

Dozens of spreadsheets

Every apartment has its own sheet with advances, readings and prices. One broken formula and the whole settlement has to be redone.

Chasing meter readings

Collecting meter readings by email and phone drags on for weeks, and some readings still come back incomplete or wrong.

Calculating differences by hand

Advances versus consumption times price — for every medium and every tenant separately. With 50 apartments, that is days of work.

Settlement report

Advances versus actual consumption — in black and white

For the period you choose, Brokik compares the sum of advances with the cost based on readings and prices. The result is a concrete overpayment or underpayment amount.

12 Garden Street, apt 4Period: 01 Jan – 31 Dec 2025

Utility	Advances	Usage × price	Difference
Water	€336	€353	−€17
Electricity	€420	€396	+€24
Gas	€228	€239	−€11
Heating	€552	€580	−€28
Total	€1,536	€1,568	−€32

Underpayment: €32

You add the underpayment as an extra line on the tenant's next monthly invoice. An overpayment is shown in the report — you decide how to settle it.

Managing 50 apartments? Each one has its own advances, its own readings and its own settlement report.

How it works in Brokik

From fixed advances to a settled difference — four steps.

Set the advances for an apartment
For each property you define fixed monthly advances separately for water, electricity, gas and heating — exactly as in the lease.
The tenant submits readings via a link
The tenant enters meter readings through a link — no account, nothing to install. You approve each reading before it enters the settlement.
You generate a report for a chosen period
Brokik compares the sum of advances with consumption based on readings and prices, and calculates the overpayment or underpayment per utility.
You add the underpayment to the invoice
You add the calculated underpayment as an extra item on the tenant's next monthly invoice.

Everything an advance settlement needs

From the rates in the lease to the line on the invoice — without leaving Brokik.

Advances per utility

Water, electricity, gas and heating each have their own fixed monthly rate — exactly as written in your leases.

Readings with approval

Every tenant reading goes through your approval. You send a wrong reading back for correction before anything is recalculated.

A report for any period

Settle a year, a half-year or the period up to a move-out — you choose the report's date range yourself.

Underpayment straight to the invoice

You add the difference as a single line on the next invoice — no separate documents, no amounts to track by hand.

The whole portfolio in one panel

You settle each apartment separately, but see them all in one place — no switching between spreadsheets.

Utility prices kept with the property

You keep the prices of water, electricity, gas and heating with the property, and the settlement calculates costs using the rates you set.

Frequently asked questions

Honestly, what Brokik does — and what it does not.

No. The tenant submits meter readings through a link, and you approve them. You do not need any extra hardware or remote-reading meters.

You add the calculated underpayment as an extra item on the tenant's next monthly invoice. The amount from the report goes straight onto the invoice.

The overpayment is calculated and visible in the settlement report. You decide how to settle it with the tenant — Brokik does not issue corrective invoices for you.

Yes. Each property has its own advances, readings and reports, and you see the whole portfolio in one panel — every apartment is settled separately.

No. You can create a manager account in Brokik without a VAT ID — an email address is enough.

Close your advance settlement without spreadsheets

Create a manager account and run your first overpayment and underpayment settlement in Brokik.

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