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Automated Rent Settlement & Payment Reminders Made Simple

Rent and utility statements from meter readings, with a separate line for each utility. The tenant gets reminders, and you mark payments by hand or from an MT940 statement.

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Brokik settlement with an itemized breakdown of charges

Four situations in rent settlement

Each one shows what the owner does and what the tenant receives.

Readings from the tenant and the statement every month

Owner
  1. Sets the rent, fees, utility prices and the meter reading day once.
  2. Approves the readings or turns on automatic approval; once they are approved, Brokik issues the statement and sends it to the tenant.
  3. When a payment is late, gets an e‑mail asking whether it has arrived and marks it as paid from the link in that message.
Tenant
  1. Gets an e‑mail asking for the readings and enters them on a phone, without logging in, with an optional photo.
  2. Receives the statement with separate lines for the rent and for each utility.
  3. Gets reminders from 7 days before the due date until 14 days after it, until the payment is marked as paid.

Moving out before the annual bill

Owner
  1. Sets a fixed advance with control readings for each utility.
  2. On the move-out day, Brokik calculates a provisional utility settlement from the readings and the protocol.
  3. Adds utilities, damages and refunds in the final settlement, then records the deposit refund.
Tenant
  1. Adds a control reading with a photo every month.
  2. If there is a balance to pay after the settlement, gets an e‑mail with the amount and the deadline.

The supplier's bill for the whole period

Owner
  1. Enters the amount from the supplier’s or building manager’s bill, per utility or as one total.
  2. Brokik compares it with the advances already invoiced and shows the overpayment or underpayment; an underpayment is added to the tenant’s next invoice in one click.
  3. If the tenant changed during the period, splits the bill between the previous tenant, the vacancy and the new tenant by the protocol readings.
Tenant
  1. Receives an underpayment as an extra line on the next invoice.

A late payment

Owner
  1. One, 7 and 14 days after the due date, gets an e‑mail asking whether the payment has arrived and marks it as paid from the link.
  2. Can also upload an MT940 statement: the AI assistant matches the incoming payments to unpaid documents, and the owner approves the matches.
  3. Sees in the arrears report who is behind and by how many days.
Tenant
  1. Gets reminders from 7 days before the due date until 14 days after it, until the payment is marked as paid.

Who Pays Utility Bills — Landlord or Tenant?

It's one of the most common questions in a UK tenancy: who pays the gas, electricity and water once the tenant moves in, and what happens to the deposit when they leave? Brokik helps you set the right billing arrangement from day one and keeps the records both sides can rely on if a dispute ever comes up.

Frequently Asked Questions

Create an account and set up your first statement

Every month, Brokik issues the settlement, reminds the tenant of the due date, and matches bank statement transfers to the documents.

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