Handover Protocols
Property Inventory & Check-In/Check-Out Report Generator
Create a professional property inventory and check-in/check-out report (also known as a handover protocol) in minutes. Document property condition, manage keys and installations, add photos and sign digitally.What a property inventory report template should include
- Details of both parties - the landlord and tenant (or the person handing over and the person receiving the property)
- The date and location where the report was drawn up
- Meter readings - water, electricity, gas and heating on the day of handover
- A description of the technical condition of the rooms - walls, floors, fittings and any defects
- A list of the fixtures and their condition - furniture, appliances, keys and remote controls
- Signatures of both parties confirming the report matches the actual condition
- Attachments - photos documenting the condition of the property on the day of handover
See How It Works in PracticeBrowse screenshots from the actual protocol creation process
Protocol ListClear list of all protocols with signing status and quick access options
Protocol WizardIntuitive step-by-step wizard guides through the entire protocol creation process
Meter ReadingsDetailed meter reading management with reading history
Protocol PreviewProfessional preview of the finished protocol before signing
Complete Protocol FeaturesEverything you need for professional handover protocol management
Dynamic GenerationCreate protocols automatically based on property data with full customization possibilities
Photo DocumentationAdd photos directly to the protocol, document the condition of every room and item
Meter Reading ManagementRecord energy, water, gas meter readings with precision to two decimal places
Key InventoryDetailed key management - from main doors to technical room keys
Built-in Digital SignatureSecure digital document signing with built-in integration - legally binding
Export and PrintingGenerate protocols in PDF format, print or share electronically
Why Choose Our Protocols?Innovative approach to handover protocol management
Time SavingsAutomatic data filling, templates and smart suggestions significantly reduce protocol creation time
Legal ComplianceProtocols compliant with legal requirements, with built-in digital signature capability
Error-FreeAutomated checks and data validation eliminate common protocol errors
24/7 AvailabilityCreate and manage protocols from any device, at any time
Digital ArchiveAll protocols securely stored in the cloud with quick search capabilities
System IntegrationFull integration with property management - data automatically synchronized
How It Works?Simple process for creating handover protocols
1
Select PropertyChoose property from list or add new one. System automatically retrieves basic data.2
Fill DetailsComplete tenant and owner data, enter meter readings, describe technical condition.3
Sign and ShareSign digitally or print. Protocol is ready to use.Brokik completely changed how we manage protocols. We save 3-4 hours on each protocol, and documentation quality has significantly improved.
Property manager, 30 apartmentsWarsaw
Frequently asked questions
Everything you need to know about property inventory reports with BrokikA property inventory report (also called a check-in/check-out report or handover protocol) is a document that records the condition of a rental property, its contents, and meter readings at the start and end of a tenancy. UK landlords use it as evidence when returning or making deductions from a tenancy deposit.
The reading in the report is the cut-off reading: it closes the previous tenant's consumption and opens the next one's. In Brokik, with a fixed advance plus control readings, that reading closes the provisional settlement as of the move-out day, and when the supplier's bill arrives Brokik splits it between the previous tenant, the vacancy and the new tenant precisely by the readings from the reports. That is why a photo of the meter in the report matters months after the keys change hands.
The protocol is one step - see the whole rental in practiceExplore Brokik use cases
Not sure where to start? We have a guideSee how to hand over a property step by step
The report's reading closes the utility settlementSee settling utility advances when tenants change
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